Watkins Distributing streamlines AP and scales with speed using Routable

Watkins Distributing is an all-beverage distribution company serving Idaho and Montana. What once started as a small family-owned business, has now grown exponentially, with three acquisitions in the past three years. This rapid expansion has led to rapid growth in accounts payable volume. This growth created pressure on the AP team to process more invoices, faster, without adding headcount.

The Challenge

Growing AP Volume + Manual Process Bottlenecks

The Watkins’ team was spending a large amount of time on manual work, specifically matching purchase orders to invoices and troubleshooting accounting sync issues.

They also faced vendor management challenges, including keeping up with vendor onboarding and ensuring tax and banking information was accurate and secure.

These challenges were compounding making it very difficult to sustain payment operations, or continue to scale.

The Solution

Real-Time Sync, PO Matching, and Vendor Compliance with Routable

Watkins Distributing adopted Routable to modernize its accounts payable operations and build a scalable foundation for continued growth.

Reliable two-way sync

One of their top priorities was finding a system that could sync consistently and confidently with their ERP. Compared to their previous workflow with Bill.com and QuickBooks the difference was immediate.

With Routable syncing bills in real time, the team eliminated uncertainty and significantly reduced time spent researching whether transactions synced correctly.

Faster, more accurate PO matching

Before Routable, Watkins Distributing relied on inventory coordinators to cross-check invoices against Bills of Lading (BOL). But the process required switching between screens and systems, making it difficult to stay consistent—and resulting in varying levels of review quality across teams.

With Routable, all the information needed for PO matching is visible in one place, helping ensure accuracy and eliminating unnecessary back-and-forth.

Simplified vendor onboarding and compliance

Routable also helped Watkins Distributing improve vendor compliance and reduce risk through self-service vendor setup.

Instead of managing sensitive tax and bank details manually, Watkins Distributing can send vendors a secure link to enter their own information, removing manual collection from inboxes and reducing follow-up.